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Steering
Committee Meeting
January 15, 2009
Treasurers Report:
Mark Garges reports that we are about 1/3 of the way to our payment collection goal.
If we were to implement accepting credit cards it would cost about $700 for start up and $139 per year annual fee
plus about 2.35% per transaction fee through Bank Midwest. Paypal is another option we could
explore. The discussion was tabled for now.
The community sponsors amount for last year has been corrected to $14,700.
Sponsorships are due Jan 17. Registrations are due Jan 26.
Every county has a coordinator. Debbie Henry is with the Carroll County
Chamber and GNW coordinator. We lost Mercer County’s booth due to Gordon Becton’s accident and have gained Clinton County.
Event:
Floor Plan: Tye presented a rough draft of the table placement for the event and will email out the final draft soon.
Cyndra will bring easels to use.
PowerPoint: Motion was made by Cyndra to have Evans Computers set up a
PowerPoint to be shown during lunch on two separate screens. We are proposing that they do this for us in exchange for our waving their registration costs and recognizing them for their assistance. Motion passed unanimously after second by Becky. Natalie will set it up.
Breakfast: Becky will coordinate the breakfast wrap-up and Shellby will MC. Please bring any give-aways for prizes.
Tours: Working on Governor’s mansion; alternative is Historical Society.
Photograph from atrium after lunch.
Introductions in Senate & House: County Coordinators split group
Signs: Natalie has them done; Tye will do community, map & other signs
Agenda: Natalie will send message to County Coordinators to remind their people of lunch
11:30-1:00 and set up for event at 3:30.
Issues:
Change on final list of issues from last minutes; broadband eliminated, wastewater added.
Legislative Dinner: We need to contact & encourage our legislators to attend the legislative dinner on Monday night. Madison’s. Social hour 6:00. Dinner 6:30.
Lunch: Four (4) different speakers, one for each topic. Introduction of elected
officials (County Coordinators designate w/registration.)
Talking points: Lisa & Kathy will email issues and solutions to coordinators Jan 25 to distribute to attendees.
Marketing &
PR:
Invitations: have been sent
Reminders: (Issues clipped to calendar) will be distributed by Mike Thomson’s interns.
Desktop Reminders: (Notebox & lei) We will deliver day of event to the list that Lisa makes.
Registration:
- Packets: Kathy will have in the lobby area from 5-8 Monday evening and after 8 AM Tuesday morning.
- Invoices: Mark will send out registration invoices out.
Kathy will send spreadsheet with registered attendees. We need to spell-check the names of our own folks.
- Kathy will get 500 name badge holders from office supply.
- Senate & Reps staff will help with registration.
Corporate Sponsorships:
Corporate sponsors get 2 comps
Natalie has logos
Lisa L will check on Great NW logo color info
Change our address on website
Gifts to corporate sponsors - same as legislator gifts
Gifts to secretaries - Ann will get them (4 or 5)
Sponsorship method - revisit at follow-up meeting
Corp sponsors have been invoiced.
Other:
Band: follow up contact made by Judy Bowman
Capitol Plaza: follow up contact made by Judy Bowman
Balloon people: Natalie will follow up (Cameron wants to use any balloon left-overs, okay with us for them to contact balloon folks with their request)
Fed legislative staff: Motion was made by Shellby to invite them as guests, 2nd by Tom, motion passed unanimously.
Hotel contracts for 2011 & 2012 need to be signed & returned to Capitol Plaza by Judy Bowman asap. Mark will get them to her.
Follow-up survey: Natalie will get it out to us.
Follow-up meeting: March 5 at 10 AM at Cameron Bank MW.
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