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Notes
From August 26, 2008 Meeting
Present: Co-Chairs: Ann Schlueter & Becky Cleveland, Tye Parsons, Judy Sabbert, Deb Powers, Carrie Holsworth, Eileen Irvine, Cindy Easley, Richard Baldwin, Sean Burge, Gary Stiens, Kathy Morgan, Rebecca Evans, Cyndra Lowery, Shelby Hendee, Amy Ryan, Susie Rollheiser, Paul Hamby, Lisa Luke, Lisa Macali, Mark Garges.
2007 Survey review:
Ann shared these comments with the group:
- Have speakers eat lunch first…notify hotel staff;
- Everyone needs current agenda to work from;
- Possibly splitting group between House & Senate for introductions;
- Build the group picture time into itinerary; possibly after lunch?
- Need something for afternoon; possibly set up room with Dept Heads? *Ann said she will provide Dept Head info @ CC training.
- Remind County Coordinators (CC) the afternoon is their responsibility;
- Block of rooms is available now;
- Check the website often.
Budget 2008-2009:
$8959.26 carried over from 2007; ‘08 ended with $251.94; $9211.20 YTD; + $80.42 earnings;
website expense $1023.69; $8772.51 = beginning 2009.
2009 Budget Expenses:
Comments from Deb & the group included:
- Deb: Blue Orleans signed ‘09 contract for $1500; only need 3 rooms which we have 3 rooms comped by the hotel already;
- Shelby: Budget $200 for rooms;
- Amy: Food increased + better attendance; lunch = #7500, dinner = $1800, appetizers = $1250, coffee = $250, bar = $4500, breakfast = $4000.
- Deb: 550 lapel pins left = ok; tissue & shopper bags (corp sponsor gifts) = ok; 125 clear bags = need more (500 = $158.50/ 1000 =?); need name badges & ribbons (order 500); decorations = ok; drink tickets = ok;
- Deb: Centerpieces = $250; balloon people booked for 2009 & 2010;
- Amy: Aquila/KCP&L sponsor banner change = $100; order golf polos = $300; Maysville HS did great job for low price;
- Lisa L: programs = $350;
- Sean: event dinner = $800;
- Deb: miscellaneous = $250; website = $1000; website expense increased due to adding opportunity to download 2008 event for a marketing
tool.
2009 Budget Revenues:
Deb shared this information regarding sponsors:
- Heartland = $2350;
- MoKAN = $500;
- PSF = $500;
- KCP&L = $1500;
- No word yet from Touchstone Energy or Citizens Bank.
Budget Discussions:
Concerns were expressed regarding the budget deficit and how to address it. Deb had contacted Carroll County & Davies County; need a contact for Putnam County. The following suggestions are to be discussed & brought back to the next meeting:
- Raise attendance fee to $50;
- Raise minimum community fee from $600 to $700? $750?
- Increase # of corporate sponsors; or, ask for more $$;
- Eliminate comped rooms for
communities.
Steering Committee members, County Coordinators, Committee positions:
Check the website for all this information and email corrections or additions to Ann. If joining a committee, contact the chairperson directly.
Committee Reports:
- Event – Amy is checking with members;
- Issues – Sean will send county surveys out with CCs at their training; will make reservations @ Madison’s for the legislative dinner;
- Marketing & PR – Lisa L needs dates/times identified; will have CC training packet together too;
- Corporate Sponsorships – need a chair: Ann will talk to Tom Bliss. This committee needs to follow-up on $$ amounts requested.
Inventory:
Deb has this information.
Old Business:
Deb suggested we add a “FAQs” section to the website to address reoccurring themes. She reminded all to use the
PowerPoint presentation & check community descriptions + contacts on the website. Deb suggested we make one person the contact person for the website which would simplify making changes. Becky said she will contact Amy Shirley in Chillicothe to see if she would do this. Ann asked Judy to appoint someone from the foundation too. Judy will report back later on this.
New Business:
County Coordinators training will be September 25th, 1:30 pm @
Cameron City Hall.
Next meeting:
September 25th, catered working lunch in Cameron, in conjunction with Roundtable & CC training;
Cameron City Hall.
Important dates:
Nov 7 = issues due; Steering Committee meetings will be 10 am on Nov 20th, Dec 16th, Jan 15th.
Respectfully submitted by Kathy Morgan.
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