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GNW
Day Steering Committee Minutes Chair Mark Garges called the meeting to order. He welcomed new member Rebecca Evans from the St. Joseph SBDC. Mark introduced the planning guide that Deb Powers produced and distributed to the committee chairs. He pledged to distribute the book via email to the rest of the steering committee members. The group briefly discussed using the LNWMO calendars as one of the legislative reminders. The theme “Mark Your Calendars” will be used. When reviewing the information for the planning guide, Deb noticed a suggestion asking the group to send out a mass email to last year’s participants asking what they felt are the 2 most important issues to the region as part of the issue collection process. The committee agreed. Deb will send a message out after conferring with the Issues Committee. Lisa Luke then reviewed the County Coordinator timeline. She asked for some dates from the group to add to the timeline. The group set the following dates: 1. October 23, 10 a.m., Steering Committee Meeting, Maryville Chamber Mark asked if the group would like to revisit the idea suggested last year about ambassadors for the legislators. He feels that it would be a good idea to have a select group of ambassadors to greet legislators at the door and lead them through the reception. Deb will follow up on this idea with Natalie Leonard-Redmond since it was the St. Joe Chamber of Commerce who suggested it. Mark also asked if the group had any interest in recognizing an outstanding senator or representative at the breakfast. The group decided that it might be too hard to do that without offending someone. Deb reviewed the new process for the badges. She will set up a table in the Capitol Plaza Hotel on Monday night and Tuesday morning to distribute name badges. She will continue to group them by community. Tye Parsons asked when the “drop dead” date would be for submitting a booth. The date is Dec. 21 for community sponsorships. Tye stated some concerns with the space requirements. He feels that the reception may have to be reconfigured to accommodate all the communities. He will contact the hotel and ask for their requirements. Deb has been working on a Carroll County Coordinator and has contacted the chamber director. Lisa had a draft of the brochure. She added the information discussed at the last meeting. She will also add the sponsors. She felt that the media policy should be conveyed to the media via the county coordinators, but that it wasn’t necessary to put it in the press releases. Deb emailed the budget to the committee chairs as well as placing it in the planning manual. Mark reviewed the county coordinator agenda. Ann Schlueter will send the agenda to the committee chairs and Mark will print the county coordinator packet. Deb asked that the chairs remind county coordinators to get the emails of their participants when registering. The committee also agreed that the county coordinators should be reminded to come to the steering committee meetings. The group discussed being introduced in the Senate before the House. Lisa will make that change on the schedule. Deb asked for guidance on reordering the legislator and department head nametags. The group decided that the badges would include the new logo in purple as well as attaching ribbons as in the past. Last year, it was suggested that a postcard and ticket process be used for legislative staff. Deb will contact Rep. Rucker’s office to see if his staff member could help at the registration desk. If his staff is unavailable, this policy will be discussed at the next meeting. The group decided to do some absentee voting promotion at the county coordinator’s meeting and before the event. Mark suggested that the sponsors be thanked during the reception by the Mudbugs. No decision was made. The meeting then adjourned with a tour of the Albany Community Center. Respectfully submitted, Ann Schlueter For
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